E-Signature Software for Small Teams: Limits, Features and Real Costs

E-signature tools look alike until you price a team. One counts envelopes per user, one sells unlimited requests but only to small teams, and one is open source with a flat team price. This page prices three of them at 5, 10 and 25 senders, using figures read from each vendor's own page on 28 October 2026.

Cost at three team sizes

Monthly cost, regular prices, yearly billing.

Profiles: DocuSign, Dropbox Sign, Documenso.

DocuSign

DocuSign sells three self-serve plans on an annual commitment: Personal at $11 a month for one user, Standard at $30 per user per month and Business Pro at $45. Standard and Business Pro both stop at 50 users.

The limit that matters is envelopes. Standard and Business Pro allow "a total of 100 envelopes per user per year", and Personal allows 5 a month. A team that sends contracts all day will hit that ceiling and move to an Enhanced plan, which is priced through sales. Single sign-on is also listed only under Enhanced plans.

Business Pro earns its extra $15 per user if you need web forms, payment collection during signing or bulk sending. Otherwise Standard covers templates, branding, team permissions and delegated signing.

Dropbox Sign

Dropbox Sign takes the opposite approach: unlimited signature requests on every paid plan. Essentials costs $15 a month for one user and Standard $25 per user per month, both at the regular yearly price.

Standard has a floor and a ceiling. It needs at least two users, and the page says that above five users you contact sales for Premium. For a team of three to five that sends a lot, that is a good deal. For a team of ten, there is no published price.

Watch the discount. The page showed $10.05 and $17.50 next to the regular prices, and its offer terms describe 30% off the first year of an annual plan. Budget for the regular price from year two.

Documenso

Documenso is open source under the AGPL-3.0, and its hosted pricing is the flattest here. Teams costs $40 a month on yearly billing for five users, plus $8 for each additional user, with unlimited documents. Individual is $25 a month and Free allows 5 documents a month. Platform, at $250 a month, removes user counting entirely and adds embedded signing, which becomes the cheaper plan at about 32 users.

Can you run e-signature on your own server?

Documenso can be self-hosted, but read its edition notes before you plan on paying nothing. The free Community Edition is listed for "testing, evaluation, internal POCs". Production self-hosting is meant to use the Business Edition, a "fixed yearly license" with no published price. None of the editions includes infrastructure support.

Self-hosting makes sense when signed documents must stay on your own infrastructure. It moves the work of keeping the server patched and backed up onto you, so price a server too: our server comparison starts at $4 a month.

Which one fits?

• One person signing occasionally: Documenso Free, or DocuSign Personal if you need its wide recognition.
• Two to five people sending many documents: Dropbox Sign Standard, at the regular price.
• Ten or more senders on a budget: Documenso Teams.
• Predictable volume and a preference for the best-known name: DocuSign Standard, if 100 envelopes per user a year is enough.
• Documents that must stay in-house: Documenso self-hosted, with a Business Edition licence for production.

Signing offer letters? See hiring software costs. Sending quotes from a sales pipeline? See CRM costs by team size.